Privacy Policy Last updated: 25/09/2025 At Praetorian Apartment, located at Via Gaeta 19 RM, we are committed to protecting your privacy in accordance with Regulation (EU) 2016/679 (GDPR) and the applicable Italian laws. Below you will find information on what data we collect, how we use it, how long we keep it, and your rights. 1. Data Controller The data controller is Praetorian Apartment, with registered office at Via Gaeta 19 RM, email: info@praetorianapartment.com , phone: +39 3514131051. If appointed, the Data Protection Officer (DPO) can be contacted at: praetorianapartment@hotmail.com . 2. Data Collected When browsing the website, making a reservation, or using our services, we may collect: Identifying data (name, surname, address, tax code or ID number, nationality); Contact data (email, phone number); Booking data (length of stay, number of guests, special preferences, specific requirements); Payment data necessary to confirm the reservation; Browsing data (e.g. IP address, browser type, pages visited) for technical and security purposes; If requested or necessary, information regarding utilities or special requests (e.g. accessibility, pets, medical needs), but only if expressly provided. 3. Purpose of Processing We use your data in order to: Manage reservations, stays, and related services; Communicate with you regarding bookings, requests, changes, or issues; Fulfill fiscal, accounting, or legal obligations (e.g. guest registration, tourism regulations); Improve service quality, personalize the experience, and respond to your preferences; Send offers or promotional communications, only with your prior consent; Ensure the security of the property and prevent unauthorized access or fraud. 4. Legal Basis of Processing Performance of a contract or pre-contractual measures related to the booking; Compliance with legal obligations; Consent of the data subject, for marketing/promotional activities; Legitimate interest, within the limits of GDPR, for security, internal management, and service improvement. 5. Data Retention Booking and stay-related data will be kept for the time necessary to fulfill contractual, fiscal, or legal purposes, or for the period required by law. Data used for promotional purposes will be kept until you withdraw your consent. 6. Data Disclosure and Transfer Your data may be disclosed to data processors such as technical, accounting, and payment service providers, as well as other partners strictly necessary to manage your stay. We will never sell your personal data to unauthorized third parties for commercial purposes. If necessary, data may be transferred outside the European Union, in compliance with applicable regulations and only if adequate safeguards are ensured. 7. Security Measures We adopt appropriate technical and organizational measures to protect data against unauthorized access, misuse, loss, or unintended disclosure. Our procedures include the use of secure systems, regular backups, and limited access granted only to authorized personnel. 8. Data Subject Rights You have the following rights, which you can exercise by contacting us: Right of access: know if and which personal data we process; Right to rectification: correct inaccurate or incomplete data; Right to erasure (“right to be forgotten”), where applicable; Right to restriction of processing; Right to data portability: obtain your data in a structured, machine-readable format; Right to object to processing for legitimate reasons or for marketing purposes; Right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal. 9. Cookies and Similar Tools The website may use technical cookies and, with your consent, analytical or profiling cookies. Through the cookie banner/notice, you can manage your preferences. For more details, please see our Cookie Policy. 10. Changes to This Policy We reserve the right to update this privacy policy at any time. Changes will be published on the website, with the “Last updated” date visible. We recommend checking periodically. If you have any questions or wish to exercise one of the rights mentioned above, please do not hesitate to contact us at info@praetorianapartment.com